Procurement Program

Procurement Program

The procurement program is a program used to manage the purchase of materials, products and services needed by the company or organization. The procurement program aims to facilitate the procurement management process, improve efficiency, control costs, speed up the supply process, and reduce human errors.

Purchasing program tasks for managing commercial projects:

• Create purchase orders : The procurement program can create purchase orders and send them to suppliers automatically, and users can add the required materials, products, and services, and specify the required quantities and prices.
• Follow up on purchases: The procurement program can track orders and purchases, update the status of orders, and check the arrival of required materials, products, and services.
• Billing management: The procurement software can manage purchase invoices, track payments and remainder, and users can generate related financial reports such as expense report and budget report.
• Data analysis: Procurement software can analyze financial data, generate financial reports, determine preferences, analyze costs, and improve a company's financial performance.
• Profit tracking: Most financial modules come with an earnings tracker that allows you to get an overview of the financial health of the business. Some earnings trackers also help you forecast your organization's return on investment (ROI) from all channels based on historical expense data and sales transactions.
• Cooperation and coordination: Procurement software can enhance collaboration and coordination between users and suppliers, improve process flow, and increase efficiency.
• Varieties series: You can add a special code for each item - Register available prices and offers - Register the available quantities of each item - Alert of items about to expire - Alert of items that must be sold within a certain period.

• shopping basket: Purchase request for a specific item from the store - Receipt of available offers and prices from each supplier to choose the most suitable - Possibility of negotiation - Purchase order at appropriate prices for the organization - Obtaining permission to receive - Preparing an invoice with the item quantity, price, discounts and taxes.
• Supplier chain: It helps to obtain a huge database of suppliers in terms of: data - the commercial registry - prices and offers available for each supplier, the tax file.
  In addition:
  - The possibility of evaluating the performance of suppliers in terms of receipt dates, quality and prices, and thus determining the best to complete more deals later.
  - Completing the monthly analysis of the most and least purchased items, invoices, taxes, and supplier transactions, thus improving the organization's management.